Policies & Procedures
Big Sandy Area Community Action Program (BSACAP) Head Start Policies and Procedures are based on Federal Head Start Performance Standards, which are the foundation for the design and delivery of comprehensive, high-quality individualized services that support school readiness.
Recent Policy Updates
First Aid Kit– Approved May 2026
Child and Adult Care Food Program Application Process – Approved April 2026
Hand Washing – Approved April 2026
Integration of Health Safety Wellness in Curriculum – Approved April 2026
Classroom Safety – Approved September 2025
Developmental-Behavior Screening – Approved September 2025
Child Assessment Process – Approved May 2025
Lesson Planning – Approved May 2025
Supporting Social and Emotional Development – Approved May 2025
FamilyPartnershipAgreement – Approved May 2025
Family Referral Tracking – Approved May 2025
Vision Screening – Approved April 2025
Categories:
- Child Health and Developmental Services
- Child Development and Education Services
- Child Health and Safety Services
- Child Nutrition
- Child Mental Health
- Community
- Disability Services
- Eligibility, Recruitment, Selection, Enrollment, Attendance
- Family Services
- Human Resources
- Parent Involvement
- Program Design & Management
- Program Governance
Individual policies & procedures by area
Child Health and Developmental Services
- Child Health and Developmental Goals and Objectives
- Determining Health Provider and Insurance
- Determining Child Health Status
- Child Health History
- Physical Examination
- Hematocrit/Hemoglobin Determination
- Blood Pressure Screening
- Tuberculosis Risk Assessment
- Lead Assessment
- Immunizations
- Developmental-Behavior Screening
- Vision Screening
- Vision Exam
- Hearing Screening
- Speech/Language Screening
- Growth Assessment
- Dental Exams/Services
- Referal-Evaluation
- Head Start Payment for Services
- Tracking-Follow-Up
- Involving Parents
- Parent Authorization/Informed Consent
- Consent for Follow-Up Services
- Parent Refusal of Services
- Child’s Health Folder
- Individualized Health Plan
- Hospitalization (Child)
- Health Services “End of the Year” Summary
- ChildFamilyStaffing
- Pedestrian/Bus Training
Child Development and Education Services
- Child Development and Education Goals and Objectives
- Child Assessment Process
- Observations
- The Development and Learning Report
- Curriculum
- Lesson Planning
- Developing Child Skills
- Supporting Social and Emotional Development
- Promoting Physical Development
- Integration of Health Safety Wellness in Curriculum
- Field Trips
- Child Guidance and Behavior
- Child/Adult Interactions and Supervision
- Setting Up the Physical Environment
- Daily Schedule
- Apropriate Materials Equipment and Activities
- Use of Media in the Classroom
- Education Home Visits & Parent/Teacher Conferences
- NTI-Days
- Naptime
- Transition to Head Start
- Transition From Head Start to Kindergarten
- Transition Within Head Start
Child Health and Safety Services
- Child Health and Safety Goals and Objectives
- Hand Washing
- Tooth Brushing
- Toileting
- Diapering/Pull ups/Soiled Clothing
- Daily Health Check
- Medical/Dental Emergency
- Parent Consent for Emergency Treatment
- Parent Consent for Child Release
- Communicable Disease Control
- Lice Control
- Blood Borne Pathogen Control
- Lead Exposure Prevention
- Exclusion of Sick Children
- Administration of Medications
- Monthly Health & Safety Monitoring
- Classroom Safety
- Playground/Gross Motor Safety
- Field Trip Safety
- Emergency Preparedness
- Accidents
- Bus Accident Reporting
- Bus Accident Reporting Procedures for Model City Head Start
- First Aid Kit
- Drug-Free Workplace
- Smoke/Tobacco-Free Workplace
- Documenting Child Arrival-Departure
- Air Fresheners in the Classroom
Child Nutrition
- Child Nutrition Goals and Objectives
- Nutrition Services
- Nutritional Assessment and Referral
- Food Allergies and Dietary Restrictions
- Nutrition Activities
- Meal Service
- Meal Substitutions
- Food Handling and Sanitation
- Evaluation of Meals Parent Survey
- Monitoring Nutrition Services
- Nutrition Training
- Family Assistance with Nutrition
- Child and Adult Care Food Program Application Process
- Master Roster of Enrollees
- Menus
- COPA Daily Meal Count
- Outside Food
- Enrollment Form
Disability Services
- Disability Services
- Disabilities Services Written Plan
- Eligibility of Children with a Disability Impacting Educational Performance
- Enrolling Children with Disability at Age 3
- Interagency Agreement
- LEA Referral and Evaluation Procedure
- Recruitment and Enrollment of Children with Disabilities
- Referral-Evaluation
- Special Education and Related Services
- When Head Start Develops the IEP
- When the LEA Develops the IEP
Eligibility, Recruitment, Selection, Enrollment, Attendance
Family Services
- Family Community Partnerships Goals and Objectives
- Family Assessment
- Family Partnership Agreement
- Accessing Community Resources/Services
- Community Resource Book/Directory
- Crisis Intervention/Emergency Assistance
- Advocating for Families
- Family Support Services for Health, Mental Health and Nutrition
- Family Services Home Visits
- Family Referral Tracking
- Confidentiality of Family Records
- Child Support Enforcement Services
- Monthly Statistical Report
Parent Involvement
- Parent Orientation
- Parent Meetings
- Parent Participation
- Parent Involvement in Child Development Education and Parent/Child Activities
- Increased Knowledge: Child Growth & Development
- Classroom Volunteers
- Development of Parenting Skills
- Parent Participation in Transition of Children
- Adult Basic Education/Literacy
- Parent Opportunities for Assistance
- Literacy Assistance
- Parent Career Development
- Parent Involvement in Fundraising Activities
Program Design & Management
- Management Procedures
- Program Planning
- Community Assessment
- Program Evaluation/Self-Assessment
- Reporting Systems
- Monitoring Program Objectives and Activities
- Communication/Information Systems Between Grantee and Delegates
- Communication/Information Systems with Governing Body and Policy Groups
- Communication Information Systems for Staff
- Communication Information Systems for Families
- Relocation of Child Records
- Parents, Area Residents and the Program
- Confidentiality of Information
- Child Abuse and Neglect
- Reporting Suspected or Known Child Abuse/Neglect
- Confidential Reporting Form: Suspected Child Abuse
- Confidential Reporting Form: Suspected Child Abuse by Staff Member
Program Governance
- Policy Council/Policy Committee/Parent Committee Structure
- Policy Council Formation and Composition
- Policy Committee Formation and Composition
- Policy Council/Policy Committee Objectives
- Policy Council/Policy Committee Provision of Information
- Policy Council/Policy Committee and Personnel Policies
- Policy Council/Policy Committee Limitations on Memberships
- Policy Council Alternates
- Policy Council Regular Meetings
- Policy Council/Policy Committee Special/Emergency Meetings
- Policy Council Voting
- Policy Council Subcommittees
- Location of Meetings
- Policy Council Reimbursement
- Policy Council Termination of Membership
- Internal Dispute Resolution
- Policy Council By-Laws
- Health Advisory Committee
